The article “Key Administrator Profiles to Enable Before Implementing Oracle Time and Labor (OTL)” provides essential information about enabling critical profiles before setting up the Oracle Time and Labor (OTL) module. However, once the configuration is complete, there are other critical processes you need to schedule to ensure that OTL operates efficiently. In this article, we will discuss these essential processes that you must schedule.
Some of these processes need to be run on an as-needed basis, while others can be scheduled to run automatically. Running these processes on a schedule can help you avoid errors and ensure that your OTL implementation is operating optimally.
| Process Name | Description | Run Type |
|---|---|---|
| Generate Data Dictionary Time Attributes | Creates data dictionary time attributes for a selected time consumer that categorizes time or defines time card fields. | As Needed |
| Generate Time Cards from Time Collection Devices. | This process generates time cards using the time events received from time collection devices. | Daily |
| Mass Submit and Approve Time Cards | Submit or submit and approve multiple time cards based on the specified criteria. | As Needed |
| Resubmit Time Cards | Process that identifies time cards for resubmission, and optionally resubmits them. | As Needed |
| Prepare Unapproved Time Entries for Payroll Transfer | Process that validates and calculates time data of selected unapproved time cards, for transfer to Payroll. This process affects the transfer status, not status, of time cards and entries. | As Needed |
| Generate Time Card Fields | Creates time card fields using data dictionary time attributes, for the specified legislative data group. The generated time card fields correspond to payroll time types, payroll time type details, and absence types. | As Needed |
| Prepare Unapproved Time Entries for Payroll Transfer | Process that validates and calculates time data of selected unapproved time cards, for transfer to Payroll. This process affects the transfer status, not status, of time cards and entries. | As Needed |
| Process Imported Time Entries | Create, update, and delete time entries for a set of time cards, a group of workers, or on a specific time range. | As Needed |
| Submit Queued Time Cards | Process that runs validations and calculations on queued time cards and then submits the time cards without any errors. | As Needed |
| Update Extracted Time Cards from Ready to Transfer to Transferred. | Process that updates the transfer status of extracted time cards from Ready to Transfer to Transferred after the REST service receives the update file. | As Needed |
| Workforce Management Time Device Export Data(custom process ) | Process to collect the specified information, such as person information, schedule information and payroll time types information, and send it to the Time Device. | Daily |
| Generate Time Exceptions from Compliance Rules | Process that runs time repository rules in a rule set to create exceptions and optionally send alerts. | Daily |
| Evaluate Group Membership | Process that evaluates and updates HCM group membership based on the defined group criteria. | Daily |
We hope that this article has been helpful in providing you with the essential processes required to schedule for Oracle Time and Labor (OTL) implementation. You can refer to this article frequently to ensure that you are scheduling all the necessary processes to keep your OTL implementation running smoothly.
If there are any other processes that you believe are critical and should be added to this list, please share them in the comment section below to help other readers. Additionally, please feel free to share how you schedule these processes and any common issues that you may have encountered.
By sharing your experiences and insights, you can help others in the OTL community better understand how to effectively schedule processes and overcome any challenges that may arise during implementation. Together, we can create a valuable resource that benefits all OTL users.
If you are seeking a similar list of processes for global HR, please visit this post titled List of Common Processes That Must Be Scheduled for Global HR.
